Client Overview
Ignitist is an insurance agency in Philadelphia focused on Marketing, Distribution, and Product Sales provision to Life Insurance clients. The veteran organization particularly aims to provide affordable, accessible, broad-range, equitable health insurance, and its subsequent products to its consumers. Their mission undertakes future financial stability and safeguards for the involved families by creating a dynamic consumer cycle.
Lead Gen and CRM Solutions for Healthcare Insurance Agency
Ignitist focuses on several under-served markets for whom traditional insurance marketing frequently falls short. This includes prospective parties such as:
Seniors needing help with their Medicare insurance
People with final expense life insurance needs
People in need of long-term care, etc.
Having obtained a vast experience in the sector, Ignitist is the one on the front lines of Senior Healthcare. They have observed first-hand where populations are inadequately serviced with traditional healthcare coverage. Ignitist views insurance as a public need, so Premier BPO is elated to assume the responsibility of assisting wherever we can.
About Medicare
Medicare facilitates health coverage for over 60 million Americans, 65 or older, every day. Running since 1966, it also caters to people with kidney failure and disabilities. Medicare has different plan packages with certain cost gaps. It also requires you to be a citizen or to be present lawfully in the US to attain eligibility status.
Medicare can be obtained in two different methods when enrolling; Original Medicare (Part A and B) and Medicare Advantage (Part C). Basic Medicare (Part A and B) does not cover dental, cosmetic surgery, acupuncture, hearing-exams, eye-exams, long-term care, and dentures. Part D (prescription drug coverage) can be obtained separately, while Part C combines benefits of all three with some out-of-pocket costs.
Ignitist sells both Medicare supplements and Medicare Advantage to its clients acquired from transferred Premier BPO leads.
The Challenge
Ignitist required handling of level 1 Lead Generation to maximize lagging productivity. Premier BPO would enable Ignitist’s highly paid, licensed agents to be free to handle critical tasks, while our offshore agents would acquire customers. Utilizing labor arbitrage to reduce the overall cost of staffing, our fronters would deal with front-end lead gen and cold calling. Qualifying people over 65 interested in Medicare, our agents would convert them into warm transfers for the Ignitist closers.
Expectation
Ignitist expected the Premier BPO team to evaluate and further stimulate the prospects’ interest in revamping their current Medicare status. Our fronters would enact scripted cold calls and then send the warm transfers onto the onshore licensed insurance agents, as per CMS requirements.
Our Action Plan
We initiated the program with 15 FTEs who verified details like age, postal codes, interest in a particular plan, etc. on two offshore sites.
Currently, PBPO has a team of 50 people
To customize our plan further, we are gearing up to handle increased volumes during the Annual Enrollment Period.
Functions performed by our FTEs
Receiving 5,000 to 10,000 leads per day
PBPO personnel to make outbound calls, loaded into Premier’s dialer (Five9), to the provided list of contacts
Inform the customer based on the script provided by Ignitist
Making 60,000 to 100,000 calls per day
Obtain, verify, and determine the eligibility of prospect based on pre-defined criteria
Qualify and transfer all Medicare leads to both Ignitist and its other third-party clients
Our Value-Added Proposition
Ignitist did not possess a centralized leads management system (CRM) which caused data accumulation that needed to be dealt through manual reporting. The lag meant the potential loss of customers with the data being exchanged back and forth. Additionally, there was zero visibility, and therefore no confirmation of data transfer on a lead to the involved third party. This resulted in cumbersome, repetitive activities which required re-confirmation of information provided (e.g. name, age, phone number, etc.)
Premier BPO proposed that our developers create a customized web-based database/portal utilizing open-source technology to enable mindfulness of all work components. Lead distribution management would become efficient as records of all transfers would be automated, while providing specified notes for the closer. It would also benefit by linking PBPO, Ignitist, and the involved Third Parties while providing useful metric reports, analysis on list sources, conversion rates, and transfer percentages, etc.
Functional Capability of the Portal
The designed solution permits the supervision of each user’s role through authorized access to system functions. Other features include:
Lead management through reporting of daily leads received from Ignitist
Visible conversion rate summary and statistics with flexible search parameters
Leads search and transfer with clear closer status
Limited edit mode features to allow one user at a time, while multiple users can view lead info.
Our Achievement
Premier BPO was able to provide an overview of critical system operations in real-time, which enabled smooth functionality in a time-saving manner. Surpassing the client’s expectation, we were able to deliver:
Over 75 warm transfers per day, 5 transfers per agent per day, on average. This exceeded the daily expected target by 150%
The client agreed to ramp up the operation from 15 FTEs in June 2020 incrementally, to 200 FTEs in 2021
Why Premier BPO
Premier BPO’s adept Business Development methodology allows active lead generation for companies that sell Health Insurance. Carefully orchestrating the basic process flow, we continuously optimize outcomes and allow you to perform to your strengths. Our custom-built solutions are specifically designed to root out inefficiencies and enhance performance. We empower our partners towards co-sourcing for long-term relations and prosperity in unison.
